More useful templates. How can we help? Email us Chat to us online. FREE for 14 days. No credit card required. Enter your email address. Log in Need help? We'll give you everything you need to accelerate your business. You should use this letter when an employee has successfully passed their probation period and you want to confirm their employment with your business. Ideally, you should have already informed the employee that they have passed their probation period during their probation review meeting.
This letter should then be used a follow-up. It simply confirms your decision, in writing, that the employee has successfully passed their probation period and is the last step to confirming their appointment to their job role.
It is common for most offers of employment to rest on the satisfactory completion of a short probationary period. This time enables you as an employer to see how the employee works and whether they are a good fit with your business. Likewise, they allow employees to spend a good amount of time adjusting to their new role before becoming fully committed to it. Upon passing their probation period, employees will be eligible for your business benefits such as your company pension scheme.
And if you decide you do not want to keep the employee after their probation and you intend to dismiss them, then use our template letter dismissing at the end of a probation period. For more information on probation periods, how they work and how to manage them, take a look at our guide on this topic. Human resource department: With the help of an employment probation period letter, the human resource department will have less inquiries about the subject matter since the document itself has already discussed the items that new hires should be knowledgeable of.
With this, the hr personnel handling employment probation can focus further on other tasks. The human resource department can also immerse the new hires in the processes of employment probation appropriately as there is a document that presents all related and relevant matters which the employees can review any time they would want to. If this is your first time to write the specific document or even if you just want to learn a thing or two on how an employment probation period letter can be created effectively, then the step-by-step guide that we came up with can be very useful to you.
Below is an eight-step process that can make the job of developing an excellent employment probation period letter easier and more efficient. Step 1: Download a Pre-Formatted and Editable Employment Probation Period Letter Template Look for the most suitable and the best employment probation period letter template to utilize.
Think of the layout that you would like to have for your own letter so you can narrow down your selection based on your priorities and liking. Be reminded that the pre-formatted content of the template should be modified so you can make the employment probation period letter fit with the exact content presentation requirements of your organization.
However, there are also instances where you may just use the header of your organization. It will depend on your business on how you will address the employment probation period letter. Step 3: Have a Formal Salutation Open the letter warmly.
Have a formal salutation with the name of the new hire in it. Doing this can make the letter seem personalized even if it will be used for business-related purposes. Make sure to write the name of your new employee accurately. Identify the purpose of the employment probation period letter. Step 5: Discuss the Employment Probation Period Be particular with the things that you will discuss about the employment probation period.
List the company rules and regulations on probation and give an idea on where the employee can look for a more in-depth discussion about the matter, say a segment in his or her employment contract or a page in the employee handbook. Explain the measures of your performance assessment, the reason why it will take a certain period of time before a new hire can already be a regular employee, and the standards that you will look into to ensure the readiness of the employee for the work position given to him or her.
Step 6: Give an Idea Of What Will Happen After the Employment Probation Period Aside from the duration of the employment probation period, the letter should also present the possibilities that may occur after the given period. Let the employee know that he or she will already receive normal and customary benefits that are offered by the organization to its regular employees should he or she pass the employment probation period.
Always end your employment probation period letter in a positive note. Write a statement of support or motivation so that your employees can become more confident to show their expertise, behavior, and skills which are very important for them to pass the probation period of their employment. Step 8: Allocate Signature Blocks at the Bottom Part of the Letter Your employment probation period letter should be signed by the representative of the organization and the new employee who will receive it.
With this, it is important for you to include signature blocks at the layout of the document. Write the name and designation of the entities specified so they can be well-guided on where to put their signatures as an indication that they agree on and have understood the content of the letter document.
Benefits of Creating a Comprehensive Employment Probation Period Letter Your employment probation period letter can be very advantageous especially if it will be written appropriately and mindfully. With the usage of an employment probation period letter, you can already specify the possibility of this instance to happen.
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